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Date Posted:               April 12, 2017
City/Organization:      Lenawee County, MI
Title:                           Emergency Management Coordinator
Category:                   Emergency Management

Emergency Management Coordinator - Lenawee County, MI

Job Description:

FUNCTION OF THE OFFICE OF EMERGENCY MANAGEMENT:  The Office of Emergency Management exists for the purpose of coordinating all mitigation, preparedness, response, and recovery activities within the county emergency management program area.

GENERAL STATEMENT OF DUTIES:  To develop, implement, exercise and maintain an Emergency Plan for the County of Lenawee; in the event of a disaster or major emergency, the Emergency Management Coordinator reports to and provides advice to the Chairperson of the Lenawee County Board of Commissioners; coordinates the disaster response to protect life and minimize property damage and/or loss; applies for and administers state and federal grants as may be applicable.

SUPERVISION RECEIVED:  Work is performed under the general direction of the County Administrator.  In emergency situations the Coordinator reports to the executive branch in the person of the County Board Chair or designee.

SUPERVISION EXERCISED:  The Coordinator exercises supervision over personnel assigned to the Office of Emergency Management.  The Coordinator also supervises contractors performing specific projects such as exercise development, planning, hazardous chemical site planning, training or other task related to emergency management.

ESSENTIAL FUNCTIONS:  The Emergency Management Coordinator is responsible for the following: (These examples do not include all of the tasks which an employee may be expected to perform).

1.  Administration of the Office of Emergency Management:

  • Administer the staff and resources of the Office of Emergency Management to serve the needs of Lenawee County
  • Develop plans and procedures for proper function of emergency management operations in the county including but not limited to:
    • Develop and update the County Emergency Action Guidelines which involves working with each department and agency that is included in the plan and to identify tasks each will perform in an emergency and ensure integration of all functions.
    • Prepares emergency plans to include warnings, notifications, emergency call lists, and evacuation centers.
    • Responsible for development and maintenance of the Emergency Operations Center (EOC), from which emergency operations are directed and controlled.
    • Provides communication facilities, maps and resource information for staff manning the Emergency Operations Center.
    • Identifies special populations in the county, such as the elderly, to ensure adequate response in an emergency situation.
  • Maintains the records and reports for emergency management in compliance with Federal and State requirements and in a manner consistent with normal business practice including but not limited to:
    • Ensures emergency plans meet federal and state regulations.
    • Completes all federal and state forms and activity reports for emergency management.
    • Prepares billings to the federal government for matching funds.
    • Develops and maintains a county resource manual.
    • Maintains personnel and accounting records to comply with county human resources and audit requirements.
  • Serves as chair of the Local Emergency Planning Team.  The team is responsible for assessing and measuring the County's capability to militate against, prepare for, respond to and recover from emergency and disaster events.  Assists team members in meeting their responsibilities by providing information, training, coordinating their role with related agencies and providing other staff support.
  • Chairs a committee responsible for developing emergency operation plans for facilities in the county which use hazardous material pursuant to federal provisions in the Superfund Amendment and Reauthorization Act (SARA) Title III.  Identifies facilities subject to SARA Title III planning requirements and gathers data relevant to emergency planning.  Prepares emergency plans including warnings, notifications, emergency call lists and evacuation centers and maintains records pursuant to federal reporting requirements of this act.
  • Prepares the annual operations budget for emergency management functions and tracks budget performance.
  • Apply for and administer federal, state and local grants as available and maintains records for proper reporting and audit compliance for grants awarded.

2.  Emergency Management Education and Communication:

  • Serve as the County point of contact for all county residents, businesses, government agencies, first responders and volunteer and support agencies.
  • Make presentations to interested groups, including but not limited to, schools, care facilities, service groups and industrial and retail organizations to raise awareness of emergency management, assist with reviewing emergency policies and procedures, tornado shelter locations and procedures, evacuation plans and other emergency management concerns.
  • Coordinates emergency planning efforts with political jurisdictions and public service organizations within the county.
  • Assist in the development of mutual aid agreements.
  • Attends organization meetings such as Fire Chiefs, Police Chiefs, Townships Association and provide emergency management information.

3.  Emergency Operations Management:

  • Oversees the Emergency Operations Center when activated.
  • Serves as advisor to the Executive Branch of the county government during all types of emergency operations and coordinates efforts of staff and others during emergency operations.
  • Provides proper information in times of disaster to the Emergency Management Division of the Michigan Department of the State Police.

4.  Training:  Develops and coordinates drills and exercises carried out in preparation for emergencies to ensure that involved agencies and departments know their responsibilities and functions in an emergency; identify potential deficiencies in the Emergency Action Guidelines.

Applicants for Emergency Management Coordinator are subject to the following qualifications:  The Coordinator must, at all times, act in a professional and ethical manner and exhibit leadership skills to accomplish assigned tasks.

  • Formal Education:  Bachelor's Degree in Emergency Management, Public Administration, Planning, Public Safety or related fields.
  • Work Experience:
    • Command level or supervisor experience in police, fire or related capacity providing familiarity with emergency response and dealing with governmental agencies. Experience in emergency management preferred.
    • Ability to communicate, in all media, in an effective, articulate and cooperative manner.
    • Knowledge of budgeting, fund accounting and office administration.
    • Demonstrated skills in the use of current technology in communication and emergency management.
    • Be certified in the State of Michigan as a Professional Emergency Manager or ability to obtain certification within a reasonable time frame.
    • Knowledge of emergency planning principals.
    • Knowledge of exercise design, operation and evaluation principals.
    • Ability to organize and lead group committee meetings.
    • Public speaking abilities in settings with a large audience.
    • Possess excellent interpersonal skills to develop and maintain positive relationships with elected officials, department heads and local agency leaders.
    • Ability to attend, complete and successfully transfer knowledge from training classes and seminars.
  • Any combination of the above qualifications may be considered. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  The work of the Emergency Management Coordinator may be strenuous and conducted under hazardous conditions.  The Coordinator must be physically able to travel to incident locations on their own, access locations that are away from public access areas, over uneven terrain, and assist first responders with equipment and aid requirements as necessary.  To meet these needs the Coordinator must be able to:

  1. Travel to and access all buildings within the County.
  2. Enter and access information using various technologies.
  3. Operate a motor vehicle for extended periods and in hazardous conditions.
  4. Climb stairs and ladders and access elevated open platforms.
  5. Lift up to 70 pounds, stoop, bend, squat and walk on uneven terrain.
  6. Withstand direct, intense summer heat and winter cold.
  7. Possess visual acuity to proofread and write reports.
  8. Possess hearing acuity to listen and communicate in person and on the phone.
  9. Speak clearly and distinctly.
  10. Handle stress.
  11. Possess mental capacity to analyze data, use sound judgment and make sound decisions.
  12. Work in an office and travel throughout the county.
  13. Travel out of county to seminars, training and meetings.
  14. Cope with variations in weather and disaster conditions.
  15. Work at any time of the day and day of the week and for extended periods of time.
  16. Function with people form all social, economic cultural backgrouds.


Job Post Expiration Date;   August 1, 2017

  All jobs posted are considered open until filled and may close at anytime except as stated in the Job Description.

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