PSEA.com

The Public Safety Executive Association

PSEA.com




| Back | Home

Date Posted:               May 4, 2017
City/Organization:      Guadalupe, AZ
Title:                           Town Manager
Category:                   City/County Manager and Administrators

Town Manager - Guadalupe, AZ


Job Description:

TOWN OF GUADALUPE

- Town Manager -

 

DEPARTMENT: Administration CLASSIFICATION: 

 

FLSA Designation: Appointed / Contract / Management / Salaried  

 

SALARY RANGE: APPROVED BY:

 

REPORTING RELATIONSHIPS

 

Position Reports to: Town Council

Positions Supervised: 5 Municipal Departments  

 

DISTINGUISHING FEATURES OF THE CLASS

The Town Manager is the Chief Administrator of the Town and is responsible for professional level management and administration of the Town Government’s Services as prescribed in the Municipal Code. The Town Manager advises the Town Council on matters relating to the operation and policies of the Town government, and oversees daily operations of all Town affairs as designated by law, and through the establishment of policies and procedures regarding financial accountability. The Town Manager also serves as the Town’s Personnel and Human Resource Officer, Economic Development Facilitator as the Town’s chief liaison before the Maricopa County Flood Control District and many other governmental boards, commissions and funding sources. 

 

ESSENTIAL FUNCTIONS AND DUTIES 

  • Direct and coordinate all municipal administrative activities. 
  • Supervise and participate in investigations or studies necessary to securing facts upon which important determinations can be made. 
  • Managing and facilitating functions constitute an important emphasis of the work, such as supervision, budgetary analysis, research, and public contact.  
  • Exercise independent judgment in determining the course or extensiveness of assignments and develop recommendations.  
  • Exercise administrative authority over all Town departments and employees - as the Human Resources & Personnel Officer.
  • Appoint and when necessary for the good of the service, suspend or remove all officers and employees of the Town not appointed by the Council.  The Manager may authorize the head of a department to appoint, suspend or remove subordinates in such department.
  • With the assistance of the finance department, prepare the budget annually and submit it to the Council together with a message describing the important features and be responsible for its administration after adoption.
  • Have prepared and submit to the Council, at the end of the fiscal year, a complete report on the finances and administration activities of the Town for the preceding year.
  • Keep the Council advised of the financial condition and future needs of the Town and make such recommendations as the manger may deem desirable.
  • Serve as the personnel officer with such duties as directed by the Council, prescribed by Town Code and personnel rules and regulations.  The Manager shall authorize the payment of overtime pay as may be determined.
  • Recommend to the Council, from time to time, adoption of such measures as may be deemed necessary or expedient for the health, safety or welfare of the community or for the improvement of administrative services.
  • Consolidate or combine offices, positions, departments or units, with the approval of the Council.
  • Visit with Congressional Delegation and attend various symposiums, workshops and meetings with economic development organizations for the purpose of generating financial assistance and investment for the Town.
  • Recognize and execute negotiation and marketing opportunities for the benefit of the community such as business retention and expansion, relocation of new businesses, and prepare and provide necessary economic and statistical data for such opportunities.
  • Review and approves all purchase requests.
  • Perform duties as Town representative to the Maricopa County Flood Control District.
  • Attend all meetings of the Council and take part in discussion of all matters coming before the Council.
  • In cases of accident, disaster or other circumstances creating a public emergency, the Manager may award contracts and make purchases for the purpose of meeting said emergency.
  • See that all laws and ordinances are duly enforced.
  • Investigate the affairs of the Town or any department or division thereof.  
  • Investigate all complaints in relation to matters concerning the administration of the government of the Town and in regard to service maintained by the public utilities in the Town.
  • Ensure that all franchises, permits and privileges granted by the Town are faithfully observed.
  • Perform such other duties as may be required by the Council.
  • Implement policy established and directed by the Town Council.
  • Develop, implement, and monitor goals and objectives of the Department.
  • Negotiate on behalf of the Town and markets the community throughout the state and nation to establish and maintain relationships with Federal, State, Local and private agencies who can provide financial resources to greatly improve local social-economic conditions.
  • Visits with Congressional delegation to bring additional financial resources to the community through appropriations for social and economic development purposes.
  • Compose and submit grant proposals for funding.
  • Negotiate with new developers and industry on behalf of the Town, encouraging an increased investment in infrastructure and community programs.
  • Negotiate, implement, and monitor contracts for Department services.
  • Compile, review, approve, and submit Departmental program and financial progress reports.
  • Supervise, instruct, direct, and evaluate the performance of department, staff volunteers, and interns.
  • Recommend on the hiring and dismissal of personnel.
  • Represent the Department and Town of Guadalupe on a variety of boards, committees, and councils.
  • Coordinate fundraising, public relations and data collection for the Department.
  • Research and address client needs through the development of services.
  • Annually develop, monitor and implement Department budget.
  • Work with Town Council to establish Council Goals and priorities.
  • Work with Town Council to identify areas and implement areas for improvement of municipal services.

 

PERFORMANCE MEASURES

(Determined by performance evaluation with Town Council)

 

QUALIFICATIONS

 

EDUCATION/CERTIFICATION: Graduation from college with a bachelor’s degree in Public Administration, Management, Finance or related field, and five years of experience as, or equivalent to, an Assistant Town/City Manager or head of a major department in a municipality. Preferred qualifications:  Any combination of education and/or experience in government relations, finance and business management will be considered.  

 

 

REQUIRED KNOWLEDGE: 

  • Thorough knowledge of the modern principals and practices of administration and management as applied to city government.
  • Thorough knowledge of the laws, regulations, and guidelines relating to city government, management and administration.
  • Working knowledge of management techniques, principles, practices, and methods of social work.  
  • Knowledge of the principles and practices of public administration, finance, budgeting, grantsmanship, and management; including staff evaluation and personnel management.  
  • Knowledge of Federal and State of Arizona laws, regulations, and guidelines relating to all aspects of municipal operations.  

 

EXPERIENCE REQUIRED: 

  • Five years of experience as, or equivalent to, an Assistant Town / City Manager or head of a major department in a municipality, or high-quality combination of education and experience. Any other combination of education and experience which provides the knowledge, skills and abilities required to perform the work may be considered.

 

SKILLS/ABILITIES:

  • Skill in establishing and maintaining effective working relationships with staff, elected officials, members of the public, and outside agencies and organizations.  
  • Skill in interpreting complex statues, rules regulations, policies, and guidelines.  
  • Skill in providing responsive assistances and advice to the Mayor and members of the Town Council on all matters affecting the community.  
  • Skill in determining the Town’s needs for municipal services and programs, and in determining their priorities and allocation limited resources.
  • Ability to plan, organize, staff, direct, and coordinate the delivery of human services to people of different ages and ethnicity. 
  • Ability to direct and supervise managers and professionals at all levels.
  • Thorough knowledge of cost accounting and budget procedures and practices.
  • Ability to organize, direct, and coordinate the activities and services of the several departments that comprise the city government, and to coordinate these services with outside public and private agencies to most efficiently meet the needs of the public.
  • Ability to research, prepare, and present comprehensive written and oral reports to councilmen, and mayor, the press and other interested parties as required.
  • Ability to administer and budget a large and diversified field of activities and services.
  • Ability to establish and maintain effective working relationships with other employees, city officials, county, state, federal, and private agencies, elected officials, the press, and the general public.
  • Ability to effectively communicate in English and Spanish, both spoken and in writing.
  • This position may require use of personal or Town vehicles on Town business.  Individuals must be physically capable of operating the vehicles safely, posses a valid driver’s license and have a good driving record.

 

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

 

REPETITIVE MOVEMENT: Requires repetitive movements standard in office-related 

activities such as typing, and sitting and standing, talking in person and via telephone.

 

COMMUNICATION: Requirement: Demonstrable ability to communicate clearly and concisely orally and in writing (especially when conveying details or important instructions or ideas accurately, loudly or quickly. Ability to effectively communicate in writing and verbally in English, Spanish and Yaqui are preferred but not required.

 

 

HEARING: Able to understand advanced conversations, receive direction, or understand 

the spoken word at normal levels of hearing.

 

VISUAL ABILITIES: Average, ordinary visual acuity necessary to prepare and inspect 

written documents or work products, or operate machinery.

 

PHYSICAL STRENGTH: Sedentary work – sitting most of the time. Exert up to 25 lbs of force occasionally. 

 

WORKING CONDITIONS

No hazardous or significantly unpleasant conditions exist.

 

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

 

REASONING: Ability to apply common sense understanding to carry out detailed and often complicated instructions to deal with problems with multiple variables. Ability to reason with a diversity of cultures and individuals with divergent and often strong and vocal viewpoints.

 

LOGIC: Ability to perform complex skills, including statistics, research data analysis, 

finance, and interpret charts and graphs. Ability to handle a variety of complex issues and accurately discern / assess best courses of action and decision-making skills.

 

LANGUAGE: Ability to use an active English vocabulary effectively in written and verbal communication. Spanish and Yaqui language skills preferred.

 

 

INTENT AND FUNCTION OF JOB DESCRIPTIONS

 

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions.  Well constructed job descriptions are an integral part of any effective compensation system. 

 

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been included. Requirements, skills and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

 

In accordance with Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which may impose undue hardships on the organization.

 

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited bylaw.

 

ADVERTISEMENT LANGUAGE:

TOWN MANAGER - The Town of Guadalupe, Arizona is looking for an outgoing, rules-oriented, professional to provide administrative and executive leadership support for Town operations and staff. Position is an appointed, Contract, Management, Salaried, overtime-Exempt position which will generally be required to work in excess of 40 hours per week. Individual Health Insurance coverage is provided and other compensation as deemed proper and agreed upon by Town Council. Starting salary DOE, College education and relative administrative experience, and clean DMV record are required. See the complete job description and obtain application prior to interview @ 9241 South Avenida Del Yaqui, Guadalupe, AZ 85283-2598. Telephone: 480-730-3080. Open until filled. Town of Guadalupe is an Equal Opportunity Employer.


Job Post Expiration Date;   June 2, 2017


  All jobs posted are considered open until filled and may close at anytime except as stated in the Job Description.



© 1996 - 2017 - PSEA.com All Rights Reserved