SAGADAHOC COUNTY - POSITION DESCRIPTION

Department:  District Attorney  Job Title: Legal Secretary II  Starting Salary$25.33 (non-exempt) 

Employee Definition:  Full-Time   Hours:  40

Job Relationship:

1. Responsible to the District Attorney, Deputy District Attorney, any Assistant DA assigned to Sagadahoc County, and the Office Supervisor.
2. Manner of Review and Approval of Work:  Activities are reviewed and evaluated by the District Attorney or designee.

Job Summary:

The Legal Secretary is responsible for general office and clerical support for the Office of the District Attorney.  The Legal Secretary will work with the public, court officials, law enforcement agencies and attorneys.

Representative Duties and Responsibilities:

• Assist with processing incoming mail, open, date stamp and give to proper recipient.
• Assist with answering phones and taking messages.
• Assist with sorting cases after court and processing cases after court.
• Enter cases in Justware when they are received from police departments.
• Responsible for entry of Juvenile cases
• Attends court with ADA’s to provide support
• Process In-Custodies, including tracking full report.
• Update cases after arraignment including entering data from attorney screening sheet/requesting follow-up material from law enforcement.
• Update case files and Justware entries, including updates based on information from court notices and attorney mail.
• Responsible for linking defense attorneys/pro se defendants to ShareFile for discovery.
• Responsible for all discovery from in-custodies, and any cases that are past arraignment
• Maintain training/credentials for use of CJIS (Criminal Justice Information System)

This description is not an exhaustive list of duties and responsibilities associated with this position.  While this is intended to be a reflection of the current position, management reserves the right to revise these responsibilities or require other or different tasks be performed when circumstances change i.e., emergencies, changes in personnel, work load, rush jobs, technological development, etc.

Statute Reference:    NA

Working Conditions and Job Hazards:

This work involves some contact with members of the public, including individuals charged with and / or convicted of committing crimes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  While performing the duties of this job, the employee is requires to sit, talk, hear, use hands to finger, handle or operate objects, controls, reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.  The noise level is usually moderate.

Specifications/Qualifications:

1. Education and training: High school diploma or equivalent. At least one year office experience with knowledge of office procedures and equipment.
2. Computer experience in a Windows environment with a minimum tested typing of 45 words per minute.
3. Excellent communication skills and the ability to follow oral and written instructions.
4. Must pass a comprehensive background check, ie. No criminal history and no major traffic violations.
5. The ability to work under stressful conditions and meet deadlines.
6. The ability to conduct oneself in a professional manner.
7. This is an in-office position and not eligible for remote work.
8. This is an hourly/non-exempt position under FLSA.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Sagadahoc County is an Equal Opportunity Employer. We proudly provide a work environment free of discrimination and harassment. Hiring decisions are based on job requirements and individual qualifications, without regard to race, color, religion, or belief, national, social or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, family, marital, civil union or domestic partnership status, past or present military service, or any other status protected by US law or the State of Maine. Fostering diversity and inclusion in our workforce is critical as a provider of essential services, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Come join a wonderful team! Contact HR Director, Jessica Grey at (207)386-5856 email: jgrey@sagadahoccountyme.gov